Who Pays Move-in Inspection with Photos in Netherlands
When moving into a rental property many tenants worry about inspections, who pays for them and how photos are used as evidence. In the Netherlands, rules about maintenance, minor repairs and the transfer of the property condition are important for both tenant and landlord. This article explains in clear language when a move-in inspection is normal, which costs are reasonable, how to store photos as evidence and what steps you can take in case of a disagreement. The guidance helps you understand your rights, gives practical tips for documentation and points to official bodies that can mediate or issue a decision.
What does a move-in inspection mean?
A move-in inspection is a check of the condition of the property at the time you move in, carried out jointly or by the landlord alone. Photos are often taken to record the initial condition; this helps prevent later disputes about damage or wear. Legal rules about the obligations of both parties are set out in the Civil Code Book 7 on tenancy and leasing.[1]
Who pays which costs?
- The landlord pays normal maintenance costs and repairs needed to keep the property habitable.
- The tenant may be liable for damage that does not count as normal wear and tear, for example from careless use.
- Collecting and saving photos (evidence) is free but very valuable as proof in a cost dispute.
- If an inspection requires extra work or professional services, discuss in advance who will pay and record this in writing.
Collecting evidence and communication
Record photos and written agreements and send a short confirmation by email to the landlord. Note date, time and who attended the inspection. If you are later charged costs, you can show the initial condition. If in doubt, seek advice from official bodies or the rent tribunal for free information on procedural steps.[2]
Frequently Asked Questions
- Do I have to pay as a tenant for the move-in inspection?
- Not always; basic inspections and taking photos are usually part of the handover. Costs for extra work or hiring professionals should be discussed and preferably recorded in writing.
- Can the landlord take photos without my permission?
- A landlord may take photos of the property condition, but privacy respect is important. Discuss who will receive the photos and ask for a copy for your own records.
- What can I do if the landlord charges me costs after move-in?
- Collect evidence, send a clear email with your photos and explanation, and consider requesting mediation at the Rent Tribunal or legal advice if the dispute is not resolved.
How-To
- Schedule a joint inspection on move-in day and note time and attendees.
- Take clear, dated photos of all rooms and any isolated damages.
- Send a summary by email within 7 days to the landlord with your photos attached.
- Keep receipts for small repairs and report larger defects in writing with a request for repair.
- If the dispute continues, consult the Rent Tribunal or consider the district court options.
Key Takeaways
- Document the condition of the property immediately at move-in.
- Record cost agreements in writing.
- Seek independent mediation through official bodies when disagreements persist.
