Move-out inspection report for tenants Netherlands
As a tenant in the Netherlands, the move-out inspection report can determine who is liable for small repairs and costs. This article clearly explains what an inspection report is, which pieces of evidence are useful (photos, emails, receipts), what you should do before the final inspection and which repairs are often the tenant's responsibility. You will also read when you can claim your deposit back, how to dispute damages and which bodies such as the Rent Tribunal can help. The text uses simple language so you have immediate action points: preparing for the appointment, documenting defects and steps in a dispute. This helps avoid surprises and increases the chance of a fair resolution.
What is an inspection report?
An inspection report is a written record of the condition of the property at move-out. The document describes defects, meter readings and any damage and can serve as evidence in disputes about repair costs and deposit refunds [1].
An inspection report helps record the condition of the property at move-out.
Who pays which costs?
- Normal wear and tear is usually the landlord's responsibility.
- Minor repairs resulting from normal use are often performed or reimbursed by the tenant if stated in the contract.
- Damage due to negligence or misuse may be paid for by the tenant.
- The deposit can be used for unpaid repairs or arrears, provided this is well documented.
Keep all receipts and communications to prevent unjustified deposit deductions.
Examples of minor repairs
- Replacing a broken light or battery in a smoke detector.
- Small caulking work in the bathroom or kitchen.
- Minor damage to floor edges or skirting boards from normal use.
Documentation and evidence
Good documentation reduces the chance of dispute. Take photos of every room at move-out, note meter readings and send a confirming email to the landlord with the report attached. Keep invoices for repairs and communications with the landlord as evidence.
- Take time-stamped photos of damage and general condition.
- Keep quotes or receipts of performed repairs.
- Note meter readings and retain email correspondence about the handover.
Detailed documentation increases your chances in a dispute.
What to do in a dispute?
If you disagree with deposit deductions or the inspection report, first contact the landlord and try to reach an agreement in writing. If that fails, you can bring the case to the Rent Tribunal or the cantonal court depending on the issue [2][1]. Always follow deadlines for objections and retain evidence for prescribed periods.
FAQ
- Who pays minor repairs?
- Minor repairs may be the tenant's responsibility according to the contract; normal wear and tear is not.
- When will I get my deposit back?
- You will receive the deposit back after the tenancy ends, minus demonstrable costs for damage or outstanding payments.
- What should an inspection report contain?
- The report describes the condition of the property, meter readings and identified defects.
How-To
- Schedule the final inspection and confirm date and time in writing.
- Document the condition with photos and record meter readings before handover.
- Create the inspection report together with the landlord or manager and request a signed copy.
- If a dispute arises, contact in writing and consider the Rent Tribunal or court as the next step [2].
Key takeaways
- Take photos early and keep all documents as evidence.
- Record agreements about repairs and deposit deductions in writing.
Help and Support / Resources
- wetten.overheid.nl - Burgerlijk Wetboek Boek 7
- huurcommissie.nl - Rent Tribunal information
- government.nl - Government guidance for tenants
