Move-in Inspection with Photos - Tenants Netherlands
As a tenant in the Netherlands you want to clearly record the condition of the property at move-in. A move-in inspection with photos helps document damage, defects or missing inventory so you can avoid disputes at handover and limit liability. This guide explains step by step which photos to take, how to write a short inspection report, how to communicate with the landlord and when to contact the Rent Tribunal or seek legal help. I use plain language and practical examples so you can start your own inspection and key handover right away. Follow this checklist and keep all photos and correspondence as evidence for later questions or disputes.
What to record during the move-in inspection
Start systematically: work room by room and take clear photos of floors, walls, ceilings, windows, doors and sanitary areas. Note visible damage and check for damp spots, mold or defects in heating and electrical systems. Also record existing inventory such as appliances and light fixtures, including serial numbers or brands when relevant.
- Photos of all visible damage, including close-ups and overview shots.
- Photos of meter readings and appliance serial numbers.
- Photos of locks, keys and access doors at handover.
- Photos of defects in heating, plumbing or other installations.
Inspection report and communication
After recording, create a short written inspection report with the date, a list of observed items and a selection of the best photos. Send this report by email to the landlord and request an acknowledgement of receipt. If the landlord uses a form, ask for a signed copy or confirmation by email. If liability is unclear you can refer to the relevant rules in the Civil Code Book 7[1].
What to do if refused or in disagreement
If the landlord refuses to respond or disagrees with your findings, keep collecting evidence and send reminders. You can consult the Rent Tribunal for disputes about rent or service charges[2]. For other disputes, the cantonal court may be an option; first consult a legal advice point or tenant organization.
Frequently Asked Questions
- Should I always take photos at move-in?
- Yes, photos are strong evidence of the property's condition and help with later disputes about damage.
- What if the landlord does not want to do an inspection?
- Make a comprehensive report with photos yourself and ask for written confirmation; keep all communication as evidence.
- When can I contact the Rent Tribunal?
- The Rent Tribunal mainly handles disputes about rent and service charges; seek legal advice for other conflicts.
How-To: move-in inspection checklist
- Schedule the inspection at key handover and note date and time.
- Take overview and close-up photos of each room and each defect.
- Draft a short inspection report with selected photos and email it to the landlord.
- Keep all correspondence and request an acknowledgement of receipt or signed confirmation.
- If disagreement arises: consult the Rent Tribunal or seek legal advice before accepting claims or making payments.
Key takeaways
- Take clear photos of damage and inventory at move-in immediately.
- Send a written inspection report to the landlord and keep confirmations.
- Consult the Rent Tribunal or legal advice if disputes cannot be resolved directly.
Help and support
- [1] wetten.overheid.nl — Civil Code Book 7 (tenancy law)
- [2] huurcommissie.nl — Rent Tribunal information and forms
- [3] government.nl — Government information for tenants
