Move-in Inspection: Tenant Steps in the Netherlands
As a tenant in the Netherlands, a move-in inspection is an important moment to carefully record the condition of the property and prevent misunderstandings later. Photos and brief notes are often the best evidence if a dispute arises later about damage or the withholding of a deposit. This article explains in clear steps what tenants can do: which photos are useful, which agreements you record in writing, how to report defects and which deadlines and official bodies are relevant. It also explains when you can contact the Rent Tribunal[2] and which legal sources you can consult. Use the practical checklist and the step-by-step plan to be prepared at handover and protect your rights.
Move-in inspection and photos
Before you start, know that Dutch rules on rent and handover are in Book 7 of the Civil Code[1]. At the key handover it is important to work systematically: note, photograph and send a written confirmation to the landlord when needed.
What to photograph and record
- Photos of all walls, floors and ceilings (overview and close-ups).
- Photos of existing damage: scratches, cracks and water stains.
- Photos of meter readings, thermostat settings and appliance serial numbers.
- A photo with the date or a photo of the date on your phone at key handover.
Always take clear photos with a date or visible context.
Practical steps for tenants
- Report defects in writing to the landlord and keep a copy.
- Keep all communication and photos as evidence for any disputes.
- Do not make major repairs without written permission from the landlord.
- Record the date of key handover and any agreements about repairs or costs.
Respond within reasonable timeframes to requests to repair defects.
FAQ
- Should I take photos during the inspection?
- Yes. Photos are often the best evidence of the property's condition at move-in; take overview and detail photos and store them safely.
- How quickly should I report defects?
- Report visible defects as soon as possible in writing to the landlord and keep a copy of your report and the evidence photos.
- What if the landlord deducts from my deposit for pre-existing damage?
- If you have proof that the damage already existed, you can contest this. You may consider involving the Rent Tribunal for disputes about service charges or reasonable deductions.
- Where can I find the legal rules on handover and rent?
- The rules are in Book 7 of the Civil Code and on official government and Rent Tribunal websites[1].
How-To Steps
- Plan the inspection and ensure you have access to all rooms and meters.
- Take overview photos of each room and close-ups of existing damage.
- Record and photograph meter readings and the date of key handover.
- Send an inventory list or written report to the landlord within a few days after move-in.
- Keep copies of all messages and photos; organize them by date and room.
- If you cannot agree about costs or the deposit, consider the Rent Tribunal or legal steps.
Key takeaways
- Photograph systematically and keep all evidence.
- Report defects in writing and within reasonable deadlines.
- Use official information and forms when disputing costs.
Help and support / Resources
- Civil Code Book 7 - Wetten.nl
- Rent Tribunal - information and forms
- Government.nl - tenant information
