Move-in inspection: objections and appeals for tenants NL

Inspection, handover & keys 2 min read · published September 11, 2025

As a tenant in the Netherlands you may face a move-in inspection where the landlord takes photos and adds notes. This can be important to establish the condition of the property and for future disputes about damage or the deposit. In this article I explain step by step what a move-in inspection involves, what rights and obligations you have as a tenant, how to collect evidence with photos and which deadlines apply for objections or appeals. The explanation is practical and aimed at tenants who want to protect their housing rights without legal jargon. At the end you will find concrete steps to file a complaint with the appropriate authorities.

What does a move-in inspection mean?

A move-in inspection is a moment when the condition of the property is recorded with notes and often photos to later determine whether there is damage beyond normal wear and tear[1]. The inspection can be used when settling the deposit or in disputes about repair costs.

Inspection reports help prevent later disputes about damage.

Collecting evidence

Good documentation makes a big difference. Pay attention to the date, time and context of each photo or note.

  • Take clear date- and time-stamped photos of every room and visible defects immediately.
  • Store photos in multiple places such as your phone, cloud storage, and email a copy to yourself.
  • Record dates and times in a simple logbook and keep receipts or notices.
  • Request a signed inspection report or create your own report with dates and signatures of those present.
Detailed documentation increases your chances in a dispute.

Objections and appeals: what to do

If you disagree with the inspection report, submit a written objection to the landlord and attach your evidence. Keep copies of all communications. If you cannot resolve the issue with the landlord you can bring the case to the Rent Tribunal or the subdistrict court; consult the Rent Tribunal for procedures and forms[2].

Respond to official notices within the stated deadline.

Frequently Asked Questions

Can the landlord take photos without my permission?
The landlord may take photos during an inspection of the property's condition; privacy rules and reasonableness still apply and you can request a copy.
What should I do if I disagree with the inspection report?
Submit a written objection, keep evidence, and consider filing a complaint with the Rent Tribunal or initiating proceedings at the subdistrict court.
How long do I have to object?
Deadlines vary by situation; check the inspection report and act quickly, and consult the Rent Tribunal for specific deadlines.

How-To

  1. Immediately take clear photos of all rooms and any defects at move-in.
  2. Report noticed defects in writing to the landlord and keep proof of sending.
  3. Request a copy of the inspection report or make your own signed record.
  4. If there is disagreement about repair costs or the deposit, file a complaint with the Rent Tribunal or seek legal assistance.

Key Takeaways

  • Keep photos and documents as evidence.
  • Monitor deadlines and act quickly when objecting.
  • Seek help from the Rent Tribunal or legal aid if you cannot resolve the issue.

Help and Support / Resources


  1. [1] Wetten.nl - Burgerlijk Wetboek Boek 7
  2. [2] Huurcommissie.nl - Information and forms
Bob Jones
Bob Jones

Editor & Researcher, Tenant Rights Netherlands

Bob writes and reviews tenant law content for various regions. They’re passionate about housing justice and simplifying legal protections for tenants everywhere.