Energy label documents for tenants in the Netherlands
As a tenant in the Netherlands you may sometimes need to provide documents about the energy label or energy performance of your home. This guide helps tenants step by step to understand which pieces of evidence are useful, when you can request them, and what rights you have during inspections or disputes. We explain in plain language which paper and digital files are often requested, how to collect meter readings and invoices, and when the Rent Tribunal or a court may play a role. For concrete steps and official references we use Dutch sources so you know where to go for forms and legal texts.[3] Always keep copies and record contacts so you can quickly present evidence in a dispute.
Which documents do you need?
As a tenant it is useful to have a set of documents ready that are often requested in inspections or disputes about energy performance.
- Energy label or a written report from an expert.
- Invoices and quotes for insulation, high-efficiency boilers or solar panels.
- Meter readings, annual statements and consumption overviews.
- Correspondence with the landlord about energy and saving measures.
Keep both digital and paper copies of every energy document.
What does the law say?
The Civil Code Book 7 regulates tenancy law and contains provisions on information and evidence that may be relevant in disputes. You can see here which obligations landlords and tenants have and which rules of evidence apply.[1]
The Civil Code Book 7 covers many tenancy issues and rules of evidence.
When and how should you provide documents?
Landlords may request relevant documents if necessary for the performance of the lease or maintenance. As a tenant you may ask for clarification and limit evidence to what is relevant to the request. Always keep a copy of your submissions and requests.
- Request the energy label in writing and keep proof of your request.
- Provide meter readings and invoices within the requested time, for example within 14 days if asked.
- If there is no solution, consider reporting or filing a complaint with the Rent Tribunal or taking legal steps.[2]
Respond to requests within stated deadlines to protect your position.
Frequently Asked Questions
- Does every rental property have an energy label?
- Not always. Some buildings have a registered energy label; ask your landlord for proof if you need it.
- Can my landlord ask for my energy invoices or meter readings?
- Yes, if these are relevant to the lease or measures; provide only the necessary data and protect privacy-sensitive information.
- What can I do if my landlord unjustly demands documents?
- Record your objection in writing, keep evidence and file a complaint with the Rent Tribunal or consider legal action.
How-To
- Request copies from your landlord in writing and note the date of your request.
- Collect meter readings, invoices and photos and organize them by date.
- If there is no solution, file a complaint with the Rent Tribunal or seek legal advice.
A timeline with dates and evidence strengthens a complaint.
Help and Support
- Rent Tribunal (Huurcommissie) - information and forms
- Wetten.nl - Civil Code Book 7
- Government.nl - guidance for tenants
