Subletting documents for tenants in the Netherlands

As a tenant in the Netherlands, subletting can be useful, but it requires clear documents and sometimes written permission from your landlord. This article explains which papers are often needed for subletting, how to request permission and what limits the law sets according to Book 7 of the Civil Code^[1]. You will also read when you can involve the Rent Tribunal and which information is important in a dispute^[2]. The guide uses plain language so you know practically which steps to take, which documents to keep and how to prepare conversations with your landlord as a tenant. Read on for a clear step-by-step plan and practical tips.

What is included in subletting documents?

For subletting, several documents are often relevant. Below are the most common items that you as subtenant, the main tenant and the landlord may request.

• Copy of the rental agreement and proof of rent/payment (evidence that the main tenant pays the rent).
• Written permission from the landlord or a clear written statement from the main tenant (form of permission).
• Sublease agreement with terms about duration, rent and responsibilities (approved and signed).
• Identity document and contact details of the subtenant (documentation for administration).
• Payment records and bank statements as proof of payment or rent payments.
• Agreements about key handover, access and house rules (privacy and entry rules).

Requesting permission from the landlord

Start with a short written request explaining who the subtenant is, how long the subletting lasts and which arrangements you propose. Add copies of the lease and identity details and ask for a clear written response or confirmation.

Key points to note

Pay attention to the contractual clauses in your main lease and to legal limits in Book 7; you can submit uncertainties to the Rent Tribunal or seek legal advice.

• Always request written permission before you sublet to someone.
• Document all agreements and keep proof of payments.
• Respect house rules and co-residents' privacy to avoid complaints.

Frequently Asked Questions

Does a tenant need permission to sublet?

In many cases yes; whether permission is needed depends on your lease agreement and the law. Often written permission is required.

What happens if I sublet without permission?

The landlord can take measures, including seeking compliance or, in serious cases, termination of the lease. Consult the Rent Tribunal or legal advice if in doubt.

Which documents should I keep as a tenant?

Keep copies of the main rental agreement, the written permission, the sublease agreement, identity details and payment proofs.

Where can I get help and information?

Official information is available on Wetten.nl and on the Rent Tribunal website for procedures and forms.

Step-by-step plan

1. Gather necessary documents: copy of the rental agreement, identity document and payment proofs.
2. Request written permission from the landlord and state the name, period and rental arrangements.
3. Record the date of your request and wait for a written response; keep communication records.
4. Create a clear written sublease agreement if permission is granted.
5. In case of dispute: consult the Rent Tribunal or seek legal advice and keep all evidence.

Help and support / Resources

• [1] Wetten.nl — Civil Code Book 7
• [2] Huurcommissie.nl — Information and forms
• [3] Government.nl — Housing and renting

1. [1] Wetten.nl — Civil Code Book 7
2. [2] Huurcommissie.nl — Information and forms