Which documents can landlords request in the Netherlands
As a tenant you may be asked to show documents when looking for or renting a home. Landlords often have reasons such as payment assurance or identity checks, but in the Netherlands rules on privacy and the AVG limit which personal data may be requested. This article simply explains which papers a landlord may reasonably ask for, which requests to avoid, how to protect your personal data and what to do if a request is improper or excessive. We use clear examples and refer to official sources so you know your rights.
Which documents may a landlord request?
In general, a landlord may only ask for information necessary to properly enter into the rental agreement or to limit the risk of non-payment. For the exact legal rules see Civil Code Book 7 and privacy rules[1].
- Identity document (document) such as passport or ID card
- Proof of income, for example a payslip or employer statement (payment)
- Signed employment contract or employer declaration (form)
- Bank statements if needed to verify income or rent payments (payment)
- References or proof of previous rental relationships (proof)
- Completed rental application forms or consent declarations (form)
Documents and data that usually should not be requested
Some personal data are sensitive or unnecessary for a rental agreement. Requests for BSN, medical data or detailed social media profiles should be disputed or refused unless there is a very specific lawful reason.
What to do if a request seems improper
If you believe a request is disproportionate, first ask in writing why the data are needed and how they will be processed. Also ask to limit what is shared and how long the data will be retained.
- Always ask for a clear reason and note the date of the request
- Share only documents that are directly relevant (income, ID, references)
- Request a written statement about data processing and retention period
- Contact advice points or legal aid if you have doubts
Frequently asked questions
- Can a landlord ask for my BSN?
- No, a BSN is in most cases not necessary for entering into a rental agreement and may only be requested in very limited, lawful circumstances.
- Can a landlord ask for payslips and bank statements?
- Yes, landlords often ask for these to verify income and payment ability, but only as far as necessary and with respect for privacy.
- What can I do if I suspect a privacy breach?
- Ask for clarification, refuse improper requests in writing and consider filing a complaint with official bodies or seeking mediation through the Rent Tribunal or other advisory services[2].
How-to steps
- Gather only the necessary documents the landlord may request.
- Ask in writing for an explanation of why the data are needed and how they will be used.
- Limit shared information, for example by masking the BSN, and keep a record of communications.
- In case of disagreement, file a complaint or seek mediation with the Rent Tribunal or legal advice.
Key takeaways
- Landlords may only request relevant and proportionate personal data.
- Always request a written explanation and retention period.
- Keep evidence of what you share and when for potential disputes.
Help and support
- Wetten.nl - Civil Code Book 7 (tenancy law)
- Rent Tribunal (Huurcommissie) - procedures and information
- Government.nl - general tenant information
